atf responsible person form example

Filling out the ATF Form 5320.23 with the Fillable .PDF version is the easiest way to create an accurate ATF Form 5320.23. I like to save the application number from the successful submission pop-up just in case theres a problem. "Permanently" attached means it is welded, staked, or pinned to the barrel. There is too much info about gun trusts to put everything in this guide. Additionally, because he is building the SBR from scratch, John will need to create a Model and Serial Number for the gun. The SSN and UPIN are not required. However, the directions on the Form 1 state that the address of a trust (Corp, other entity, etc.) All you have to do is take just the pages that say CLEO Copy on the bottom and mail them to the address on the CLEO form of your chief law enforcement officer. Many people are so completely flustered & worn out by the time that they get to these boxes (from trying to figure out what went in Boxes 3 & 4), that they see the signature box, scrawl their name and move on; thinking "Wow, that was easy!" According to the ATF, a Responsible Person is anyone that "Possesses the power to receive, ship, transport, deliver, transfer or otherwise dispose of a firearm." Have your fingerprints filled out and ready, after the eFile you will get an email with a cover letter and location to mail the filled out fingerprint cards. Instructions 3C state: "Social Security Number (SSN) and Unique Personal Identification Number (UPIN). This is statethat you were born in. Instead of paying the application fee every time your business makes a change (which can be quite burdensome, depending on your FFL type), you can write to the ATF detailing your requested adjustments. Any responsible person can add another responsible person to the license. Regardless (as we will need to do oh so many times), lets fix the directions for them. So even if you are going to use a stripped lower receiver to build your SBR, if there is a SN engraved on the stripped lower, it is considered a firearm. There are a couple of different ways you can make sure your application is approved: If you have a Gun Trust from the Trust Shop, you have nothing to worry about. Select Other Legal Entity if you are applying as a LLC, LLP, LTD, or other non-incorporated company. On the responsible persons page scroll all the way to the right and click Edit Line Item. Fingerprint cards (FBI Form FD-258). We walk you through the entire process. I would create a separate folder somewhere on your computer to keep all the files, photos, suppressor info, and stuff for the eFile organized. Name and Address of Applicant or Transferee. How to fill out a Form 1 (when building Silencers & SBRs), How to fill out a Form 4 (when buying Silencers & SBRs), How to fill out the Form 23 (Responsible Person Questionnaire), How to fill out a Form 20 (when traveling with NFA Firearms), How to fill out the ATF Form 1 Application, How to fill out the ATF Form 4 Application, How to complete Silencer & SBR Fingerprint Cards, How to fill out the Responsible Persons paperwork (Form 23), Form 23 (Responsible Persons Questionnaire), Form 20 (when traveling with NFA Firearms), Assignment (Add firearms to your Gun Trust), Memorandum of Contribution (Document use of personal funds), How to fill out Silencer and SBR Fingerprint Cards, (U.S DOJ ATF FFL Newsletter October 2019 edition), (ATF eFormsNews Volume 2, Issue 1. If you dont have a Trust Shop Gun Trust, you still have 3 good options: 1. The individual or settlor of the trust name goes here. Just click on this link to the Fingerprint Card Order Form. We hope you enjoyed reading How to fill out the ATF Form 1 Application. If you dont want to use a Model name, just enter: NONE. 3f. Name & Address When you are modifying an existing firearm, this will always be the Name & Address of the company that manufactured the rifle (or shotgun) you are turning into an SBR (or SBS). Yeah thats great and all, but what does it really mean? After successfully submitting your form 1, you will get an email containing a cover letter. If you are filing for ATF Tax Stamp as an individual, then you will not need to fill out this form. For Example: If you got your trust from the Trust Shop. Always select the appropriate method of payment, regardless of how you are paying. 8. is the address where the firearm will be maintained. Modifying an Existing Firearm is when you are going to use one of your firearms to make a new firearm. It all depends on what you are going to build. The SSN and UPIN are not required. Most people do one at a time, so only one line item is needed. Submitting a contact form, sending a text message, making a phone call, or leaving a voicemail does not create an attorney-client relationship. Law Enforcement Notification. In this example we will discussing the details of the ATF 5320.1. You made it through the ATF Copy of the Form 1 Application. u/NationalGunTrusts I have a question on Question 11, should I check yes and list my social security number on the form or am I misunderstanding that? However, its not smart to wait for the ATF to decide who should be listed as responsible persons. Its best to have an application package as complete as possible before sending it off to the ATF. So when we say something that you dont believe, you can check whether or not we are completely full of crap by going straight to the source. Committed to a mental institution. The ATF eForm 1 isn't the only form needed to apply for a NFA tax stamp. If you are an alien, record your U.S.-Issued Alien or Admission Number you will enter that here. They will shoot your dog. How to Fix, Why Does My Glock Rattle? The individual or settlor of the trust name goes here. 4d. Box 17 Unique Personal Identification Number (UPIN). If, and only if you are building a destructive device, you need to indicate whether the destructive device is a Firearm or an Explosive. P.O. All Responsible Persons must be listed on this page and their 5320.23 forms uploaded using the 'Choose File' button seen below. If purchasing with a NFA Gun trust, you will write the name of the settlor and trustee after that, i.e. And, its very difficult to tell whether or not the author really knows what they are talking about. Step by Step Walk-Through Guide for the ATFForm 5320.23 ResponsiblePersonQuestionnaire. (Whether that vagueness is intentional or unintentional, who knows?) Never mind. Enter a phone number where the ATF can contact you if they have questions about your application. The ATF used to require that you "sign your name in blue or black ink," but they revised that to "sign your name in ink." This is the 5320.1 (very similar to the 5320.23) it looks almost exactly like the 5320.23 Responsible Person form, except it will be all filled out by the ATF with the info you submitted during the eFile. Whoever has authority over firearms in the business also has responsibility, as far as the ATF is concerned. The Rules of Behavior for ATFs eForms System must be accepted every 12 Months. )[14] and Overall Length (4f. Do not use slang here. )[15] are based on the SBR John is going to build. This form is to be used in conjunction with the ATF 5320.1Application to Make and Register a FirearmForm,ATF 5320.4Application for Tax Paid Transfer and Registration of Firearm Form, or the ATF 5320.5Application for Tax Paid Transfer and Registration of Firearm Formand is only to be used when registering a NFA firearm with a NFA Gun Trust or as a legal entity/corporation. Responsible Person Questionnaire (ATF Form 5320.23). The wait for ATF Form 1 approval is typically between one and two months with most submissions reporting a turn around of 30 to 40 days. 5. [34]. You may use this Article and the contents contained in the Article solely for your own individual non-commercial and informational purposes, including brief quotations embodied in critical reviews and certain other noncommercial uses permitted under U.S. copyright law. Enter the name of the County, Parish, or Borough where you live. 3f. You will need to find out who the CLEO (chief law enforcement officer) for your county and enter their departments name, name and title of the official and the agency or department's address. After completing the form with your information correctly, a User ID will get auto-generated for you. Please be aware that refusal to provide this informationmay result in a delay in the NICS background check process.". 4d. Email Address. . For a complete explanation of Responsible Persons, you can click on this link to our article titled: Who is a Responsible Person. 4a. If you are filing as an entity, everyone who is considered a Responsible Person in your trust or LLC needs to fill out an ATF 5320.23 Responsible Person Questionnaire. Just as with a trust, the important thing to keep in mind is that people are deemed to be Responsible Persons based on their powers, not their title. This is the caliber or gauge of the NFA firearm you are registering. If purchasing with a NFA Gun trust, you will write the name of the settlor and trustee after that, i.e. Information located within this article isan original guide created by National Gun Trusts and not to be cited or used without the written permission of National Gun Trusts. But in Box 20 he will sign his name as: "John Smith" (without adding the "as Trustee" part). After successfully submitting your form 1, you will get an email containing your CLEO docs. If you are registering a Sear, multi is no longer acceptable. What should he do? Select Corporation if you are applying as a business that is incorporated (has "inc." after its name). Responsible Person Questionnaire (ATF Form 5320.23). Even if the business has a different address, you must enter the address where you are going to keep the firearm. Review of Items to Include With Your Submission. Choose people who have a vested interest in seeing your business succeed and are willing to take steps to ensure the preservation of your federal firearms license. **Updated January, 2023 with the most current ATF 5320.23 information. Alright, so that didnt work, but we have an idea!Maybe a Flow Chart will help us figure it out? ALL APPLICATIONS EXCEPT FOR an ATF FORM 5 and an ATF FORM 20 MUST BE MAILED TO THE ADDRESS BELOW: NFA Branch Have the notarized trust paperwork along with the add item page in your trust scanned into your computer as a pdf. This is the model of the NFAfirearm you are registering. Correct way would be .338 cal. If you are building a Silencer, you will enter N/A in Box 4e. I'm submitting one for a Romanian Draco and I've heard so much conflicting info on whether to put the manufacturer or importer on the RP questionnaire, and whether that has to match the Form 1 Line Item info. [10] If you have additional uppers/barrels, we will explain how to add that information later on. If you arent sure who should be a responsible person or who must be, you should speak to an attorney who deals regularly with federal firearms licenses. If you are the meticulous sort, you can work your way through the Form 1 Application by reading this "How-To" article. For that matter, we have. In the why you intend box just put Lawful Purposes or Investment and All Other Lawful Purposes. You can enter a P.O. [11] If the firearm doesnt have a Model name (many serialized lower receivers dont have Model names), you should enter: NONE. This box is not required to be filled out. 99.9999999% of the time you will check No. **, Why not order the fingerprints free from the ATF instead of buying them from NGT? It happens so frequently that the ATF doesnt even bother with it anymore. Remember, unless you have a Federal Firearm License, you cant lawfully start building your firearm or suppressor. You can download the original Bureau of Alcohol, Tobacco, Firearms and Explosives ATF Form 5320.23 and our example filled out form below. Incomplete applications can create significant delays. Options are: "American Indian or Alaska Native", "Asian", "Black or African American", "Native Hawaiian or Other Pacific Islander", or "White". Not only is this nonsensical, but believe it or not, these 3 boxes cause nearly as many application rejections as the others. What does that even mean? Please do not include any confidential or sensitive information in a contact form, text message, or voicemail. Firearm Model. Box 4 causes more confusion that any other part of the Form 1 Application. Provide the information for the responsible person in items 3a through 3e. Only $49 - Get your Gun Trust Now Okay, that sounds good, so lets scroll down to the definitions. But another acceptable answer is "Investment and all other lawful purposes.". Portland, Oregon 97208-5015. A formal commitment of a person to a mental institution by a court, board, commission, or other lawful authority. The Serial Number needs to be at least 4 digits long and must contain at least one number. In most trusts the Responsible Persons are the Settlor, Grantor, Creator, Trustee, & Co-Trustees. 7. Create a Gun Trust with the Trust Shop and use the ATF Form 1 System for free. Take your time when you are entering your information on the 2nd & 3rd copies of the Form 1, as everything needs to appear exactly as it does on the ATF Copy. So everyoneo n the trust needs to fill one of these out? But as Model names are optional (on firearms built from scratch), John could have entered "NONE" if he didnt want to use a Model name. In no way, shape, or form, are we slightly conspiracy theoryish. We are compensated for referring traffic and business to these companies. Just enter the State where you were born and USA. How To eFile Form 1 Suppressor or Solvent Trap, eFile Form 1 Fingerprint Card Instructions, Why is My Glock Not Accurate: Common Reasons and How to Fix, Why Does My Glock Shoot Low and to the Left? [7] [8]. That means you should enter a number followed by a unit of measurement, rather than specific cartridge names. 4a. ' In the meantime, we recommend following the ATF guidelines, even if you don't agree with them. You will also need to provide a physical address. When you build a Silencer, SBR, or other NFA Firearm, you are required to complete 3 copies of the Form 1 Application. If he is building a 2nd upper in 300 AAC Blackout, shouldnt he have entered .300 Cal? The ATF Form 5320.23 - Responsible Person Questionnairepaperwork requires you to submit fingerprint cards. We accept Bitcoin. But the real question is: What is a UPIN and do you need to get one?[31]. Mail your fingerprints along with this cover letter to the address provided on your cover letter. While you're there order some of the publications for giggles. You will need designate a specific caliber. We arent doing that just to make it look pretty, we do it because each copy of the Application serves a specific purpose, and each copy is slightly different. [1] 40% = a huge number of rejected & delayed applications! "Responsible person. Heres an explanation of responsible persons. 9c. Its the computer age, so the natural thing to do when faced with something this confusing, is to look for help on the internet. If you arent building a destructive device, you dont enter anything in Box 4j. You will need to print the document, sign and then upload for the eForm 1. But is there any reason they couldnt get the words "Government" and "Entity" on the same line? During the FFL application review, ATF investigators make sure there you have included everyone who should be. 2. How to fill out an ATF Form 23 ( 5320.23) for a Gun Trust. Part of the reason the Form 1 is so difficult to complete is that the Application is extremely confusing, poorly worded, and it contains many inconsistencies. 15. We offer a service and sell FD-258 cards. 3. Certification Apparently one signature just wasnt enough. In your letter, include fingerprint cards (special instructions from the ATF are here) and photographs, as well as personal information: full legal name, position, social security number, home address (including addresses the person has had for the last five years), country of citizenship, place of birth (city and state or foreign country), date of birth, race and ethnicity, sex, and home telephone number. The only difference is that the titles of the Responsible Persons in a Corporation (or Other Legal Entity) are usually different. But we will add the free order page to the guides, as well - great idea. The codes that must be used for sex, race, eye, and hair color are listed below. Please complete item 17.". You can find our walk-through guides for these forms below. Each of these numbers is a link to the place where we found the information. Bureau of Alcohol, Tobacco, Firearms and Explosives. I just used the same passport photo that was on my responsible party form that I scanned onto the computer. For example, I ordered a few personal firearms records and the NFA Branch brochure while says that their goal is to process applications inside 90 days! The ATF official responsible for the issuance and renewal of licenses and permits under this part. Naturally, a responsible person should be responsible. You can make up the name of the Firearm Model and Firearm Serial Number but put the correct caliber or gauge. but you didnt believe us, did you?). Weve created more than 10,000 Form 1 Applications for our customers, with All Lawful Purposes entered as the reason for making the firearm, so we suggest sticking with that. So, to make things less confusing, lets go through Box 3 one section at a time. you would complete Boxes 7-9 like this example. You can also use our ATF 5320.23 Generator to generate your paperwork without .PDF software. Heres a video overview of the entire process with all the steps and links youll need below: Youll need to order at least two sets of fingerprint cards and fill them out. Answer any other questions pertaining to you and provide the ATF with any numbers requested on the form. Cover letter with two sets of completed fingerprints mailed out to the provided address. And lastly, you will need to enter the method in which you are paying. When you are building a firearm from scratch, you (or your trust, corp, etc.) Okay, you get the point, the directions dont make any sense at all. You will need to find out who the CLEO (chief law enforcement officer) for your county and enter their departments name, name and title of the official and the agency or department's address. At least there arent any mistakes in Box 2. Do not use .338 Lapua. 15% OFF Gun Trusts with DISCOUNT CODE "GUNTRUST" - Our Gun Trusts Are On Sale! Everything else is pretty self explanatory, your address or address of your trust. There isnt a Definition 2k, but we are fairly certain they meant Instruction 2k, so lets look at it: Alright Lets scroll back up and find the Definition for Types of NFA Firearms. Select Form 1, Form 4 or Form 5 depending on the type of form you are submitting to the ATF. Enter the info for your CLEO in your area, most likely your sheriffs office and sheriff of your county. Having a clear and concise ATF Form 5320.23 helps the ATF enter the information when the ATF Form 5320.23 application is received. In the lines that ask about your FFL and SOT, you are more than likely going to write in N/A (not applicable). Overall Length This is always the overall length of the firearm you are going to build. Information located within this article isan original guide created by National Gun Trusts and not to be cited or used without the written permission of National Gun Trusts. If you are filling out your ATF Form 4 in conjunction with this form, you can visit our ATF Form 4 walk-through guide here. Our heads are going to explode!! Any applications for a Form 1, Form 4, or Form 5 postmarked on or after July 13, 2016 must also include Fingerprint cards and pictures. So dont be a dork and sign your name with a pencil. Instead, you should enter: Short Barrel Shotgun, Short Barrel Rifle, Any Other Weapon, Destructive Device, or Silencer. ),[9] Caliber (4c. Country of Citizenship. You can make up a name for the manufacturer but put your address. All responsible persons are required to submit background information to the ATF and have their fingerprints processed. Cell phone numbers usually work best, as you always have it on you. Generally, the term includes partners, sole proprietors, site managers, corporate officers and directors, and majority shareholders." GET ATF COMPLIANCE GUIDANCE NOW You might think this isnt a very common occurrence, but we get this question at least once a month. What Is A Charging Handle On an AR-15? Contains information on where you send the CLEO notification. If you have a trust, you can add people to the trust, friends, family, whoever, and they will be able to use it without you needing to be there. )[18] get entered exactly as they are engraved on his Colt M4 Carbine. Thank you for taking the time to create this. In this example, John decided to call his SBR the "ZOMBINATOR." If purchasing with a NFA Gun trust, you will write the name of the settlor and trustee after that, i.e. 15% OFF Gun Trusts with DISCOUNT CODE "GUNTRUST" - Our Gun Trusts Are On Sale! 4c. Systematic retrieval of data or other content from the Article, whether to create or compile, directly or indirectly, a collection, compilation, database or directory, is prohibited absent express prior written consent from the Trust Shop. For example, John could enter: El Paso Police Department*El Paso County Sheriffs OfficeEl Paso County District Attorneys OfficeTexas Department of Public SafetyUnited States Attorneys Office for the Western District of Texas, * John can only use the El Paso Police Department as the CLEO if his ranch is located within the city limits of El Paso, Boxes 11-17This is where individual applicants enter their background information. 3d. Click next to move on to the Electronic Documents page. No further explanation is required. Listen we know that sounds slightly conspiracy theoryish. You can simply wait unti Use left/right arrows to navigate the slideshow or swipe left/right if using a mobile device, Additional Gun Trust / ATF Paperwork Services, Shrink Your NFA Gun Trust for eForm Upload, FD-258 Fingerprint Card Walk-Through Guide, ATF NFA Engraving Requirements Walk-Through Guide, ATF eForm Registration Walk-Through Guide, Shrink the Size of your NFA Gun Trust Walk-Through Guide, Updating your Silencer/SBR [OAL] Letter Generator, ATF Form 1 & ATF eForm 1 NFA Approval Tracker. But keep in mind, you have to engrave the Model name on your new firearm exactly like you enter it in Box 4d, so dont get too carried away (engraving is expensive and there is a limited amount of real estate on most lower receivers). At the bottom of page 2 You should sign the document as a trustee . This form is to be used in conjunction with the ATF 5320.1Application to Make and Register a FirearmForm,ATF 5320.4Application for Tax Paid Transfer and Registration of Firearm Form, or the ATF 5320.5Application for Tax Paid Transfer and Registration of Firearm Formand is only to be used when registering a NFA firearm with a NFA Gun Trust or as a legal entity/corporation. Your email address goes here. How Is an ATF Form 1 Filed Electronically? ", John completes Box 4 of his Form 1 Application just like he did in Example #1, with one exception: He enters the Caliber, Barrel length, & Overall Length of the additional upper receiver in Box 4h. 3b. If you are filling out your ATF Form 1in conjunction with this form, you can visit our ATF Form 1walk-through guide here. And, what happens if you accidentaly check "No" rather than "N/A?" There are many reasons that Filling out the Form 1 (Application to Make and Register a Firearm) can be a really frustrating process, even for people that have previously submitted Tax Stamp Applications. But a word of warning, if you thought the paper Form 1 was bad, you better hold on to your panties! Then 30 days later, they receive a letter from the ATF that says: "Your Form 1 Application has been rejected (or delayed) for the following reason(s):", The Name of Authorized Official does not match the name in Box 3b (or Form 23, depending on your applicant type). wont fit, you can enter "See attached page for additional information," then attach a separate page to your application with the details. Your SSN number is not required but they say it helps get your stamp quicker. If your business grows between renewal periods, they may require the inclusion of new people in order to grant the renewal. For example, if you have an individual stamp for a suppressor, only you can use that suppressor. Businesses change all the time. What is a responsible person ATF? 3i. ii. This is your ethnicity. [13] [15] [16] [17], 4g. Satellite office with limited services and hours. Country of Birth. But do we have an answer yet? Quick question: Does anyone know what "Diners Club" is? The following CLEO notification must also be completed. (We told you they were her words. You have all the stuff ready to go in a folder on the computer; the trust pdf, the responsible person pdf, the photo, you registered for eForms, and your 2 fingerprint cards are filled out and ready to go. If you already have fingerprint cards (or if you bought cards from John Law, you can click on this link to our article titled: How to fill out Silencer and SBR Fingerprint Cards for help with entering the correct info on the top half of the cards. Please be aware that refusal to provide this informationmay result in a delay in the NICS background check process.". Instructions 3C state: "Social Security Number (SSN) and Unique Personal Identification Number (UPIN). But you can speed up the process by designating the right people. Because the Smith Family Trust is the manufacturer, John will enter the information just like he did in Example #2, with one notable exception. If youre a sole proprietor, you will be your own responsible person. If youre a partnership, youll probably have two persons. It may take a bit to load while your trust pdf is uploaded. Because John is modifying an existing firearm, some of the info in Box 4 will be about his existing firearm, and some of the info will be about his new SBR. Yep, there are some areas in the U.S. that are not located within a County, Parish, or Borough. Content suggesting non-compliance or discouraging NFA ownership will not be tolerated. You might want to consider getting a UPIN if you have ever tried to purchase a firearm at the store and they said your background check was delayed, or you were incorrectly denied. In order to legally obtain a class 3/title 2 weapon, you will need to fill out the ATF Form 5320.23 form and other paperwork. Federal explosives laws define a "responsible person" as an individual who has the power to direct the management and policies of the applicant pertaining to explosive materials. Here is a step by step guide for the ATF eFile process start to finish with instructions and examples. If you have a UPIN, you will select the "Yes" box and included your UPIN Number.

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